Billing & invoices
Club money that counts itself
Issue invoices, track payments and remind about debts automatically. Cash or cashless, subscriptions or event fees — the club's finances are always transparent, with no notebooks and no endless manual reminders.
From "who hasn't paid yet?" to automatic billing
Collecting payments by hand means constant "please remember", lost sums and awkward conversations. And at month's end nobody knows for sure how much came in and from whom.
SportCMS takes the routine off your hands: invoices are generated automatically, statuses update, and debt reminders go out on their own. You always see the club's full financial picture.
What billing does
The full payment cycle — from invoice to report.
Invoices
Issue invoices for subscriptions, sessions or fees — manually or automatically.
Payment statuses
Paid, unpaid, partial, overdue — every invoice's status is visible at once.
Debt reminders
Automatic reminders about unpaid and overdue invoices.
Cash & cashless
Record payment by any method — all in one ledger.
Event fees
One-off fees for a game or tournament with control over who has contributed.
Financial overview
How much is issued, collected and due — per club and per athlete.
How it works
- 1
Set up payments
Define the plans, fees or one-off amounts the club issues.
- 2
Invoices are generated
The system creates invoices for athletes automatically or in one click.
- 3
Track statuses
See which invoices are paid and which are not yet.
- 4
Mark payments
Record incoming payments as cash or cashless — the status updates.
- 5
Remind automatically
Debtors get reminders with no involvement from you.
Control
Who paid and who owes
No guesswork or reconciliation in a notebook. Every invoice has a clear status, and the summary shows the overall picture: how much came in, how much is on the way and how much is overdue. For event fees you see, name by name, who has already contributed.
- Statuses: paid / unpaid / partial / overdue.
- A club summary: issued, collected, due.
- Name-by-name control of event fees.
Automation
Reminders that run themselves
The most unpleasant part of payments is reminding people about them. SportCMS does it for you: when a deadline approaches or passes, the debtor gets a notification in the cabinet and by email. Fewer awkward conversations — more on-time payments.
- Automatic reminders about unpaid and overdue items.
- Notifications in the cabinet and by email.
- Parents see their invoices and the payment details.
What it gives you
Steady income without the manual grind.
Steady income
Fewer missed payments — more predictable revenue.
Less manual chasing
The system reminds debtors instead of you.
Fewer debts
Unpaid items are visible at once, not at season's end.
Transparency for parents
Parents see what and how much to pay, with payment details.
Less paper bookkeeping
Accounting runs itself — no notebooks and spreadsheets.
A ready financial picture
The summary is always at hand — no manual counting.
Why it matters for sport & hobby
Even the best club cannot run without steady income. When billing is automatic and transparent, money stops being a source of stress and disputes: parents pay on time, the club plans its budget, and coaches focus on sport instead of collecting fees.
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